• If providing food, allow 15-30 minutes before the meeting.

  • Generally, the host church covers the meal. A goodwill cup could be set out for attendees to contribute towards the cost of their meals.

• There should be a greeter at the door, and the greeter should mention the following:

  • There is a book table, and people should be encouraged to look at it.

  • There is food - Help yourself, sit with some new people, and introduce yourself.

• Stay within the 60-minute window. Attendees can come early or stay late, as long as the space is available, but the official ending needs to take place within the allotted time.

Examples:

• Open in prayer

• Give one minute birds eye overview to help orient participants

• Introduce your presentation topic

• Introduce a guest speaker

• Share an interesting, relevant story

• Tell a joke that connects with the presentation

• Ask one or two people to respond to your ice breaker

• Show a short attention-getting video

• Play a short game

Communicate important information:

• Special testimony

• Academic discourse, the PowerPoint or video presentation

• Panel discussion led by a moderator

• Video or live Zoom of a special guest speaker

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Do an activity by table (limit size to maximize participation and mix up people):

• Brainstorm and list problems that need to be solved

• Share and list solutions to specific problems

• Brainstorm new ideas in the realm of sports and recreation

• Pray around the table for either one or all ministries present

• Develop a relevant questionnaire

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Fill out a premade questionnaire that can lead to further research or discussion.

For Communications:

• Provide the opportunity for questions and feedback, and explain the application

For Activities:

• Ask one person to share their table's joint work

For Questionnaires:

• Gather them and ask each table to discuss the application to the ministry

• Save the results regarding the questionnaire to research until the next meeting. This acts as a cliffhanger and gets people to come back for a future discussion.

Facilitator closes in prayer or asks another one or a few people to pray and closes in
final prayer.